What Is Access Used For

What is Microsoft Access and What is It Used For?

Database representing Microsoft Access, what it is, what it is used for, as well as features and benefits or advantages.

Microsoft Admission Overview, Features and Benefits

Applies to: Microsoft^® Admission^® 2013, 2016, 2019 and 365 (Windows Desktop)

Microsoft Admission is a relational database programme and a typical database includes tables, queries, forms, and reports. With Microsoft Admission, you can easily organize, store and call up information. There are several benefits or advantages to using Microsoft Admission.

The following are 10 benefits of using Microsoft Access:

Access offers an affordable solution for small to medium-sized businesses and smaller teams in larger organizations.
It's easier to learn and apply than a client-server database.
Information technology's easy to import and export to other Microsoft Function programs such as Excel.
An Access database can link to external databases and query and report results.
Users can maintain an Access database on a server or desktop calculator (you don't take to use a cloud-based solution).
Users can pattern and control the database rather than depending on outside sources or consultants.
Access allows automation using different types of macros.
Reports can be output in PDF (Portable Certificate Format) format.
Users can use SQL (Structured Query Language) to interact with the database. Access databases can too exist ported to SQL Server.
Microsoft offers several Access database templates to get started.

Permit'due south review some of the primal features of Microsoft Access.

Access Databases Can Contain One or More Tables to Concur Data

In Access, information is stored in tables (much similar spreadsheets). A table tin can include many fields to split up the data. A field in a table can exist gear up for different data types and to permit or prevent users from entering certain information.

A Microsoft Access database can contain multiple tables and you can relate the tables past a fundamental field.

Information Tin can Exist Imported from Excel and Other Databases

You can import data from Excel into Microsoft Access or from another external database. In Admission, yous can as well link to external databases rather than importing data. You will still be able to create queries and reports when using linked tables.

Forms Tin Be Created for Data Entry or Viewing

Y'all can create Admission forms to human action as a front-end to enter or edit data in your tables. An Access database can incorporate multiple forms, displaying dissimilar fields. Forms can display one tape at a time or multiple records. You lot tin can customize the appearance of forms and include navigation buttons.

Users Can Design and Run Queries to Retrieve Information

In Access you can create queries to display data matching specific criteria. Information technology's simple to relieve and reuse queries and to utilise them every bit a source for reports or export them to Excel

In that location are several types of queries in Access including:

Select queries
Delete queries
Update queries
Make Tabular array queries
Suspend queries
Crosstab queries

Reports Can Be Designed and Printed or Output to PDF

Admission reports are quite different from Excel reports. They can include multiple fields from one or more tables and include grouping, subtotals and grand totals. You lot can also easily export reports to PDF (Portable Document Format). Access reports can include a company logo, lines to split up records and even subreports.

Admission Databases Tin Be Automatic with Macros

Access includes a Macro Designer to create macros to automate repetitive tasks.

Access Databases Can Be Automated with VBA

You can too automate Admission past writing macros in VBA (Visual Basic for Applications). Access is the only Microsoft Part program that offers ii methods to design and run macros.

Users Tin Collaborate with Admission Databases using SQL

You can also interact with Microsoft Access using SQL (Structured Query Language). Yous take the option of writing queries in SQL or using the Query Design Grid. Newer versions of Access apply SQL in the backend.

Admission Has a Bully Price Signal and Is Included in Specific Microsoft Licences

Microsoft Admission may be included with your other Microsoft programs, depending on license (for case, a Microsoft Business organization licence may include Admission). It can as well be purchased as a standalone plan at a low price point compared to alternative databases.

Yous can purchase Microsoft Access as part of the Microsoft 365 suite of applications or as the standalone version.

Summary

Microsoft Access offers a low-toll, powerful solution for modest to medium-sized businesses or teams in a large organisation who demand to create and manage a database. Because information technology tin be automated in several ways and customized to the client or user's needs, it can be used finer in many scenarios.

Addiitonal Resource

Microsoft Access 2016, 2019 and 365 Maximum Limits and Specifications

Microsoft Access 2013 Maximum Limits and Specifications

Microsoft Access 2010 Maximum Limits and Specifications

More resources

Microsoft Admission DateAdd Function

How to Filter a Report on the Fly in Microsoft Admission

ten Techniques for Designing Forms in Microsoft Access

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